Our Data Policy

Last updated November 25, 2024

1. Purpose

This Data Policy outlines how Aloha Legal AI Solutions ("Aloha Legal," "we," "our," or "us") collects, uses, stores, and protects data in compliance with applicable laws and regulations. Our commitment is to ensure transparency, accountability, and security in handling data entrusted to us by our clients, users, and partners.

2. Scope

This policy applies to all data collected, processed, and stored by Aloha Legal, including:

  • Data collected through our AI-driven legal tools and services.

  • Data provided by clients during fractional General Counsel engagements.

  • Data collected via our website, applications, and other digital platforms.

It covers personal data, sensitive data, and non-personal data, as defined by applicable laws.

3. Data Collection

We collect data in the following ways:

  • Directly from Clients: Information provided during onboarding, service delivery, or communication.

  • Automatically: Data collected through cookies, analytics tools, and similar technologies when users interact with our website or applications.

  • Third Parties: Data obtained from authorized third-party sources, where permitted by law.

Types of Data Collected:

  • Personal Data: Name, contact details, billing information, and other identifiers.

  • Legal Data: Documents, case details, and other information provided for legal services.

  • Technical Data: IP addresses, browser types, and usage patterns.

4. Data Use

We use the data we collect for the following purposes:

  • Service Delivery: To provide legal AI tools and fractional General Counsel services.

  • Improvement of Services: To enhance the functionality and accuracy of our AI tools.

  • Compliance: To meet legal, regulatory, and ethical obligations.

  • Marketing (where applicable): To share updates, insights, or promotions, with opt-out options available.

We do not use client-provided legal data for training our AI models unless explicitly agreed upon in writing.

5. Data Sharing

We do not sell or rent personal data. Data may be shared only in the following circumstances:

  • With Service Providers: Trusted third-party vendors who assist in delivering our services (e.g., cloud storage providers), bound by confidentiality agreements.

  • Legal Obligations: When required by law, regulation, or court order.

  • With Consent: When clients or users explicitly authorize sharing.

6. Data Storage and Retention

  • Storage: Data is stored securely on servers located in [Specify Location(s)], with robust encryption and access controls.

  • Retention: Data is retained only as long as necessary to fulfill the purposes outlined in this policy or as required by law. Upon request, we will delete or anonymize data, subject to legal or contractual obligations.

7. Data Security

We implement industry-standard security measures to protect data, including:

  • Encryption of data in transit and at rest.

  • Regular security audits and vulnerability assessments.

  • Access controls to ensure only authorized personnel can access sensitive data.

In the event of a data breach, we will notify affected parties and regulators as required by law.

8. User Rights

Depending on your jurisdiction, you may have the following rights:

  • Access: Request a copy of your data.

  • Correction: Request corrections to inaccurate or incomplete data.

  • Deletion: Request deletion of your data, subject to legal obligations.

  • Portability: Request transfer of your data to another service provider.

  • Opt-Out: Opt-out of marketing communications or certain data processing activities.

To exercise these rights, contact us at [Insert Contact Information].

9. Cross-Border Data Transfers

As Aloha Legal operates in Canada and the United States, data may be transferred across borders. We ensure such transfers comply with applicable laws, including adequacy decisions, standard contractual clauses, or other safeguards.

10. Cookies and Tracking Technologies

We use cookies and similar technologies to enhance user experience and analyze website usage. Users can manage cookie preferences through browser settings or our cookie management tool.

11. Policy Updates

We may update this policy from time to time to reflect changes in our practices or legal requirements. Updates will be posted on our website with the revised effective date. We encourage users to review this policy periodically.

12. Contact Information

For questions, concerns, or to exercise your rights under this policy, please contact us at:
Aloha Legal AI Solutions
Address: 69 Santa Felicia Dr, Goleta, CA 93117
Email: contact@aloha.legal